Board Meeting Agenda & Minutes

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

September 10, 2024

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on September 10, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:33 p.m.

 

ROLL CALL:    The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.

 

MINUTES:        The minutes of the regular meeting of August 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:               After examining the bills, Patty Johnson moved, seconded by Amy Peck, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
 

 

AUGUST TREASURER’S REPORT

September 10, 2024

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE August 1, 2024..........................................................                             $5284.52

 

INCOME

                     Transfer from savings ............................ $30,000.00

                     Transfer from savings ...........................  $30,000.00

                     Fees, copier, book sale .............................. $595.52

                     Replacement tax ..................................  $15,672.22

                    

                      

TOTAL INCOME ........................................................ $76,267.74                                               76,267.74

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $46,781.49                                             $46,781.49

 

                   

ENDING BALANCE August 31, 2024                                                                                          $34,770.77

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE August 1, 2024....................................................                               $191,760.71

 

 

INCOME

 

                     Richwoods Real Estate ........................  $17,786.96

                    

 

                   

                   TOTAL INCOME ...................................... $17,786.96                                             $17,786.96

 

EXPENSES

 

                    Transfer to Checking 8/19........................ $30,000.00

                    Transfer to Checking 8/30 ......................  $30,000.00

                   

                   

                   TOTAL EXPENSES ................................. $60,000.00                                             $60,000.00

 

ENDING BALANCE August 31, 2024                                                                                        $149,547.67

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE August 1, 2024                                                                                     $884,050.51

 

 

INCOME

  

    Interest 7/31............................................................. $4,034.26

            

   

TOTAL INCOME ......................................................... $4,034.26                                               $4,034.26

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                      $0.00

 

ENDING BALANCE August 31, 2024                                                                                      $888,084.77

 

 

E-PAY INVESTMENT

BEGINNING BALANCE August 1, 2024                                                                                         $7,530.37

 

INCOME

    

     Deposits....................................................................... $82.13

     Interest .......................................................................  $34.64

              

 

Total Income .................................................................. $116.77                                                  $116.77

                                                                                               

ENDING BALANCE August 31, 2024                                                                                          $7,647.14

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE August 1, 2024                                                                                         $1,000.00

 

 

 

INCOME

    

     Deposit ....................................................................... $95.95

 

TOTAL INCOME .............................................................. $95.95                                                    $95.95

 

 

EXPENSES

 

    Service Charge ............................................................ $10.55

    Withdrawal ..................................................................  $85.40

 

 

  TOTAL EXPENSES ......................................................... $95.95                                                    $95.95
 

ENDING BALANCE August 31, 2024                                                                                           $1,000.00

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE August 1, 2024                                                                                         $5,581.27

 

INCOME

    

Interest 7/31 ......................................................... $13.76
 

    

TOTAL INCOME .............................................................. $13.76                                                    $13.76

 

 

ENDING BALANCE August 31, 2024                                                                                           $5,595.03

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE August 1, 2024                                                                                     $324,411.59

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                      $0.00

 

 

ENDING BALANCE August 31, 2024                                                                                       $324,411.59

 

 

TREASURER’S REPORT: The August Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Two architectural firms met qualifications and submitted responses to the RFQ. Becci Bush moved, seconded by Stefanie Crawford to interview Dewberry and Engberg Anderson on September 21.

 

The annual financial audit was mostly performed remotely using digitized records provided by the library. Lori Salmi was on-site briefly in the past two weeks to discuss audit-related issues with Director Edwards and to review several physical invoices.

 

The CD at Hickory Point Bank was renewed for 13 months. The rate dropped a quarter point after the board’s approval of the renewal, so the term rate is 4.0%.

 

Due to injury, Jaime is working a reduced schedule of 20 hours per week.

 

Mary Anne is reworking the library’s website to be more accessible to patrons with disabilities. Since PDFs are difficult for screen readers and other accessibility technologies to manage, they will be replaced with text-based formats. Site graphics will be simplified.

 

The statewide e-resource package is accessible through our website due to Mary Anne’s efforts to create the needed pages and links.

 

PRESIDENT’S REPORT

 

Tom Horstmann announced that he will not seek re-election when his current board term expires.
 

NEW BUSINESS

 

The next meeting will be held Tuesday, October 8, 2024 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.

PEORIA HEIGHTS PUBLIC LIBRARY

Special Board Meeting

Architectural Firm Interviews

September 21, 2024, 10:00 a.m.

 

 

1. Call to Order/Roll Call

 

1. Public Comments

 

1. Dewberry Presentation/Interview (10:00 a.m.)

 

1. Break (12:00 p.m. – 1:30 p.m.)

 

1. Public Comments

 

1. Engberg Anderson Presentation/Interview (1:30 p.m.)

 

1.  Board Discussion

 

1.  Adjournment

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

October 8, 2024

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on October 8, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:32 p.m.

 

ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.

 

MINUTES: The minutes of the regular meeting of September 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:  After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
 

 

SEPTEMBER TREASURER’S REPORT

October 8, 2024

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE August 31, 2024........................................................ $35,348.34

 

INCOME

                     Transfer from savings ............................ $30,000.00

                    

                      

TOTAL INCOME ........................................................ $30,000.00                                             $30,000.00

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $64,650.02                                             $64,650.02

 

                   

ENDING BALANCE September 30, 2024                                                                                         $698.32

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE August 31, 2024..................................................                               $149,547.67

 

 

INCOME

 

                     Richwoods Real Estate ......................  $171,771.31

                     Interest 9/30 ............................................... $124.76

                    

 

                   

                   TOTAL INCOME .................................... $171,896.07                                            $171,896.07

 

EXPENSES

 

                    Transfer to Checking 9/16 ....................... $30,000.00

                   

                   

                   

                   TOTAL EXPENSES ................................. $30,000.00                                             $30,000.00

 

ENDING BALANCE September 30, 2024                                                                                 $291,443.74

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE August 31, 2024                                                                                   $888,084.77

 

 

INCOME

  

    Interest 7/31............................................................. $3,846.81

    Shares Purchased 9/16 ......................................... $15,672.22

            

   

TOTAL INCOME ....................................................... $19,519.03                                             $19,519.03

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                     $0.00

 

ENDING BALANCE September 30, 2024                                                                               $907,603.80

 

 

E-PAY INVESTMENT

BEGINNING BALANCE August 31, 2024                                                                                       $7,647.14

 

INCOME

    

     Deposits....................................................................... $76.87

     Interest .......................................................................  $33.16

              

 

Total Income .................................................................. $110.03                                                  $110.03

                                                                                               

ENDING BALANCE September 30, 2024                                                                                    $7,790.33

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE August 31, 2024                                                                                        $1,000.00

 

 

 

INCOME

    

     Deposit ..................................................................... $122.39

 

TOTAL INCOME ............................................................ $122.39                                                  $122.39

 

 

EXPENSES

 

    Service Charge ............................................................ $10.55

    Withdrawal ..................................................................  $85.40

 

 

  TOTAL EXPENSES ....................................................... $124.29                                                  $124.29
 

ENDING BALANCE September 30, 2024                                                                                        $998.10

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE August 31, 2024                                                                                       $5,595.03

 

INCOME

    

Interest 7/31 ......................................................... $13.34
 

    

TOTAL INCOME .............................................................. $13.34                                                    $13.34

 

 

ENDING BALANCE September 30, 2024                                                                                     $5,608.37

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE August 31, 2024                                                                                   $331,326.60

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                      $0.00

 

 

ENDING BALANCE September 30, 2024                                                                                 $331,326.60

 

 

TREASURER’S REPORT: The September Treasurer’s Report was submitted and discussed. Stefanie Crawford moved, seconded by Lisa Reinholtz, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Trustees discussed the September 21 architectural firm interviews with Dewberry and Engberg Anderson. Stefanie Crawford moved, seconded by Becci Bush to engage Engberg Anderson for the project outlined in the building program prepared by Fred Schlipf. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

 

The board wants to again provide a holiday bonus to staff. After discussion with Director Edwards about what amount the budget will allow, Lisa Reinholtz moved to approve $100 bonuses for part-time staff and $150 bonuses for full-time staff. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

Director Edwards signed a one-year contract with Comics Plus to provide library patrons with access to an extensive database of comic book, graphic novel and manga content. Staff are finalizing details of the rollout.

 

Filing dates for the April 1 Consolidated Election are November 11-18. Filing materials must be turned in to Director Edwards during this window.

 

The PH Grade School’s Trunk-or-Treat is scheduled for Sunday, October 20 from 4 to 5 p.m. Library staff will be in attendance.

 

 

PRESIDENT’S REPORT

 

There was no President’s Report for October.

 

 

NEW BUSINESS

 

The next meeting will be held Tuesday, November 12, 2024 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

November 12, 2024

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on November 12, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:40 p.m.

 

ROLL CALL:    The following members answered the roll call: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. Absent: Becci Bush and Stefanie Crawford.
Also present: Shawn Edwards, Director.

 

MINUTES:        The minutes of the regular meeting of October 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:               After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
 

 

OCTOBER TREASURER’S REPORT

November 12, 2024

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE September 30, 2024.................................................                              $698.32

 

INCOME

                     Transfer from savings 10/4..................... $30,000.00

                     Fees, copier, books sale, etc. ..................... $660.25

                     Replacement Tax .................................. $27,683.76

                     Transfer from savings 10/25 .................. $20,000.00

                    

                      

TOTAL INCOME ........................................................ $78,344.01                                             $78,344.01

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $77,292.45                                             $77,292.45

 

                   

ENDING BALANCE October 31, 2024                                                                                          $1,749.88

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE September 30, 2024...........................................                               $291,443.74

 

 

INCOME

 

                     Richwoods Real Estate ........................  $39,619.61

                    

                    

                   TOTAL INCOME ...................................... $39,619.61                                              $39,619.61

 

EXPENSES

 

                    Transfer to Checking 10/4 ....................... $30,000.00

                    Transfer to Checking 10/25 ..................... $20,000.00

                   

                   

                   

                   TOTAL EXPENSES ................................. $50,000.00                                             $50,000.00

 

ENDING BALANCE October 31, 2024                                                                                      $281,063.35

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE September 30, 2024                                                                             $907,603.80

 

 

INCOME

  

    Interest 10/31........................................................... $3,830.53

    Shares Purchased ................................................ $27,683.76            

   

TOTAL INCOME ....................................................... $31,514.29                                             $31,514.29

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                      $0.00

 

ENDING BALANCE October 31, 2024                                                                                    $939,118.09

 

 

E-PAY INVESTMENT

BEGINNING BALANCE September 30, 2024                                                                                $7,790.33

 

INCOME

    

     Deposits..................................................................... $126.24

     Interest .......................................................................  $33.00

              

 

Total Income .................................................................. $159.24                                                 $159.24

                                                                                               

ENDING BALANCE October 31, 2024                                                                                       $7,949.57

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE September 30, 2024                                                                                  $998.10

 

 

 

INCOME

    

     Deposit ..................................................................... $142.08

 

TOTAL INCOME ............................................................ $142.08                                                $142.08

 

 

EXPENSES

 

    Service Charge ............................................................ $10.55

    Withdrawal ..................................................................  $85.40

 

 

  TOTAL EXPENSES ....................................................... $140.18                                                 $140.18
 

ENDING BALANCE October 31, 2024                                                                                          $1000.00

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE September 30, 2024                                                                                $5,608.37

 

INCOME

    

Interest 7/31 ......................................................... $11.91
 

    

TOTAL INCOME .............................................................. $11.91                                                   $11.91

 

 

ENDING BALANCE October 31, 2024                                                                                         $5,620.28

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE September 30, 2024                                                                            $331,326.60

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                     $0.00

 

 

ENDING BALANCE October 31, 2024                                                                                     $331,326.60

 

 

TREASURER’S REPORT: The October Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Engberg Anderson’s drafts of a framework agreement and a first service order for the building project were discussed by Director Edwards and Joe Huberty of EA. Final versions will be ready for board review this week.

 

The library renewed its annual database contract with NewsBank for electronic newspaper access. A new annual subscription for ComicsPlus started last month. The BookBrowse contract was not renewed due to low levels of usage.

 

Director Edwards presented library materials usage patterns from the past ten years. Graphs visualize the increase in circulation until the pandemic negatively affected usage in 2020. Circulation for all materials increases gradually and eventually rebounds to pre-pandemic levels for many types of materials. Media like audiobooks and movies are still widely used, but have not yet increased to pre-pandemic levels.

 

The village levy approval is scheduled for Tuesday, December 3 at 5:30 p.m.

 

November 11-18 are the filing dates for the Consolidated Election on April 1, 2025. Candidacy and petition forms should be turned in to Director Edwards during this period.

 

The gingerbread house decorating contest is coming up in December. Kits are already being distributed.

Krissy will schedule a gingerbread stomp event in January.

 

PRESIDENT’S REPORT

 

There was no President’s Report for October.

 

 

NEW BUSINESS

 

The next meeting will be held Tuesday, December 10, 2024 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.

PEORIA HEIGHTS PUBLIC LIBRARY

Special Board Meeting

Review of Architectural Firm Contracts

November 26, 2024, 4:30 p.m.

 

 

1. Call to Order/Roll Call

 

1. Public Comments

 

1. Discussion/Approval of Framework Agreement and First Service Order

 

1. Public Comments

 

1.  Adjournment

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

December 10, 2024

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on December 10, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:31 p.m.

 

ROLL CALL:    The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford.
Also present: Shawn Edwards, Director.

 

MINUTES:        The minutes of the regular meeting of November 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:               After examining the bills, Becci Bush moved, seconded by Lisa Reinholtz, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
 

 

OCTOBER TREASURER’S REPORT

November 12, 2024

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE October 31, 2024......................................................                           $1,749.88

 

INCOME

                     Transfer from savings 11/08................... $30,000.00

                     Transfer from savings 11/26................... $30,000.00

                    

                      

TOTAL INCOME ........................................................ $60,000.00                                             $60,000.00

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $39,791.80                                             $39,791.80

 

                   

ENDING BALANCE November 30, 2024                                                                                     $21,958.08

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE October 31, 2024................................................                              $281,063.35

 

 

INCOME

 

                     .......................................................................  $0.00

                    

                    

                   TOTAL INCOME ............................................... $0.00                                                      $0.00

 

EXPENSES

 

                    Transfer to Checking 11/08 ....................  $30,000.00

                    Transfer to Checking 11/26 ....................  $30,000.00

                   

                   

                   

                   TOTAL EXPENSES ................................. $60,000.00                                             $60,000.00

 

ENDING BALANCE November 30, 2024                                                                                  $221,063.35

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE October 31, 2024                                                                                 $939,118.09

 

 

INCOME

  

    Interest 11/29........................................................... $3,947.65            

   

TOTAL INCOME ......................................................... $3,947.65                                               $3,947.65

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                      $0.00

 

ENDING BALANCE November 30, 2024                                                                                $943,065.24

 

 

E-PAY INVESTMENT

BEGINNING BALANCE October 31, 2024                                                                                     $7,949.57

 

INCOME

    

     Deposits....................................................................... $61.32

     Interest .......................................................................  $33.56

              

 

Total Income .................................................................... $94.88                                                    $94.88

                                                                                               

ENDING BALANCE November 30, 2024                                                                                    $8,044.45

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE October 31, 2024                                                                                     $1,000.00

 

 

 

INCOME

    

     Deposit ....................................................................... $75.45

 

TOTAL INCOME .............................................................. $75.45                                                    $75.45

 

 

EXPENSES

 

    Service Charge ............................................................ $10.46

    Withdrawal ..................................................................  $64.99

 

 

  TOTAL EXPENSES ......................................................... $75.45                                                    $75.45
 

ENDING BALANCE November 30, 2024                                                                                       $1000.00

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE October 31, 2024                                                                                     $5,620.28

 

INCOME

    

Interest 11/29 ....................................................... $10.82
 

    

TOTAL INCOME .............................................................. $10.82                                                    $10.82

 

 

ENDING BALANCE November 30, 2024                                                                                      $5,631.10

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE October 31, 2024                                                                                 $331,326.60

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                      $0.00

 

 

ENDING BALANCE November 30, 2024                                                                                  $331,326.60

 

 

TREASURER’S REPORT: The November Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Stefanie Crawford, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Engberg Anderson received signed contracts from Director Edwards and is now ready to start engineering and environmental tests at the library.

 

Hickory Point Bank will close its branch in Peoria Heights in February. The current library CD at HPB will remain at the bank for now and trustees will reevaluate the CD investment at maturity.

 

Village trustees voted to approve the FY2024-25 levy for the village and the library last week.

 

Trustees reviewed an Ancel Glink memorandum on the relationship between municipalities and village libraries. Director Edwards elaborated on the memorandum and the specific relationship between the village and library in Peoria Heights.

 

Director Edwards presented a request from Krissy Short for expanded board game shelving as the collection continues to grow. The Library Store sells shelving units that Krissy would like to purchase. A starter unit and an additional adder until will cost about $3100 when RAILS discounts and Library Store credits are applied. Becci Bush moved, seconded by Lisa Brown, to approve a maximum of $3500 for shelving from The Library Store to house board games. ROLL CALL VOTE:  Ayes:  Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

Director Edwards reviewed FY2025 Per Capita Grant standards with trustees. Applications are due to the Illinois State Library by January 30.

 

Staff reviews for Mary Anne Stear and Lee Trifone were recently completed by Director Edwards.

 

The staff holiday party will occur on December 18 from noon to 2 p.m. The library will be closed during the event.

 

The annual gingerbread decorating contest is taking place now. Winners will be posted soon with a gingerbread stomp event to follow in early January.

 

PRESIDENT’S REPORT

 

There was no President’s Report for December.

 

 

NEW BUSINESS

 

The next meeting will be held Tuesday, January 14, 2025 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:25 p.m.

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

January 14, 2025

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on January 14, 2025 in the Local History Room. Tom Horstmann called the meeting to order at 4:32 p.m.

 

ROLL CALL:    The following members answered the roll call: Tom Horstmann, Lisa Brown, Amy Peck and Patty Johnson. Absent: Becci Bush, Lisa Reinholtz and Stefanie Crawford.
Also present: Shawn Edwards, Director.

 

MINUTES:        The minutes of the regular meeting of December 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:               After examining the bills, Amy Peck moved, seconded by Lisa Brown, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
 

 

DECEMBER TREASURER’S REPORT

January 14, 2025

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE November 30, 2024..................................................                         $21,958.08

 

INCOME

                     Transfer from savings 12/17................... $30,000.00

                     Fees, copier, etc. ..................................... $1,183.80
Donation ....................................................  $100.00

                     Replacement Tax .................................  $11,951.79

                    

                      

TOTAL INCOME ........................................................ $43,235.59                                             $43,235.59

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $58,299.34                                             $58,299.34

 

                   

ENDING BALANCE December 31, 2024                                                                                       $6,894.33

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE November 30, 2024............................................                               $221,063.35

 

 

INCOME

 

                     Richwoods Real Estate 12/6 .................  $21,094.72

                     Richwoods Real Estate 12/17 ..................  $1952.85

                     Interest ......................................................  $158.78

                    

                    

                   TOTAL INCOME ...................................... $23,206.35                                             $23,206.35

 

EXPENSES

 

                    Transfer to Checking 12/17 ....................  $30,000.00

                   

                   

                   

                   TOTAL EXPENSES ................................. $30,000.00                                             $30,000.00

 

ENDING BALANCE December 31, 2024                                                                                  $214,269.70

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE November 30, 2024                                                                              $943,065.74

 

 

INCOME

  

    Interest 12/31........................................................... $3,753.29            

   

TOTAL INCOME ......................................................... $3,753.29                                               $3,753.29

 

EXPENSES

 

    Dividend decrease ..................................................... $244.62

 

TOTAL EXPENSES ....................................................... $244.62                                                  $244.62

 

ENDING BALANCE December 31, 2024                                                                                 $946,574.41

 

 

E-PAY INVESTMENT

BEGINNING BALANCE November 30, 2024                                                                                  $8,044.45

 

INCOME

    

     Deposits..................................................................... $152.34

    

 

Total Income .................................................................. $152.34                                                  $152.34

 

EXPENSES

 

     Withdrawal ...................................................................  $2.09

                                                                                               

ENDING BALANCE December 31, 2024                                                                                     $8,194.70

 

 

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE November 30, 2024                                                                                  $1,000.00

 

 

 

INCOME

    

     Deposit ..................................................................... $132.77

 

TOTAL INCOME ............................................................ $132.77                                                  $132.77

 

 

EXPENSES

 

    Service Charge ............................................................ $10.37

    Withdrawal ................................................................  $122.40

 

 

  TOTAL EXPENSES ....................................................... $132.77                                                  $132.77
 

ENDING BALANCE December 31, 2024                                                                                       $1000.00

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE November 30, 2024                                                                                 $5,631.10

 

INCOME

    

Interest 11/29 ....................................................... $10.82
 

    

TOTAL INCOME .............................................................. $10.82                                                    $10.82

 

 

ENDING BALANCE December 31, 2024                                                                                      $5,631.10

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE November 30, 2024                                                                             $331,326.60

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                      $0.00

 

 

ENDING BALANCE December 31, 2024                                                                                  $331,326.60

 

 

TREASURER’S REPORT: The December Treasurer’s Report was submitted and discussed. Amy Peck moved, seconded by Lisa Brown, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Architects from Engberg Anderson met with Director Edwards to discuss the testing and design schedules and to review goals for remodeling and new construction. The architects will work on rough designs to present to Director Edwards and Fred Schlipf a couple of weeks from now. The designs should also be available for review by staff and the board around the same time.

 

The meeting room has had some recent water intrusions from leaks in the roof. Director Edwards is looking for a roofer to perform some basic patches.

 

Statements of Economic Interest will be due starting in February and are usually due by May 1 to avoid penalties. Filing may be done online.

 

Director Edwards was contacted by a representative of Peoria Proud to inquire about using the parking lot on January 18 for a village-approved march starting at the library and progressing to Tower Park. Director Edwards advised that the library is open that day, so library patrons have priority on access to spaces. If the front twenty spaces were reserved for patrons, Director Edwards approved use of the back portion of the parking lot for vehicles driven by the marchers.

 

The gingerbread stomp event occurred on Saturday, January 18. After several years of allowing houses to be taken home for decorating, next year’s gingerbread house decorating event will once again take place in the meeting room.

 

PRESIDENT’S REPORT

 

There was no President’s Report for January.

 

 

NEW BUSINESS

 

The next meeting will be held Tuesday, February 11, 2025 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:15 p.m.

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

February 11, 2025

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on February 11, 2025 in the Local History Room. Tom Horstmann called the meeting to order at 4:35 p.m.

 

ROLL CALL:    The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford.
Also present: Shawn Edwards, Director.

 

MINUTES:        The minutes of the regular meeting of January 2025 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:               After examining the bills, Becci Bush moved, seconded by Stefanie Crawford, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
 

 

JANUARY TREASURER’S REPORT

February 11, 2025

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE December 31, 2024..................................................                         $6,894.33

 

INCOME

                     Transfer from savings 1/06..................... $30,000.00

                     Transfer from savings 1/22.................... $30,000.00

                     EFT Payment, Dunlap PL ........................... $148.80

                    

                      

                     TOTAL INCOME ................................... $61,148.80                                            $61,148.80

 

EXPENSES
 

                   

                    TOTAL EXPENSES ................................ $42,290.95                                            $42,290.95

 

                   

ENDING BALANCE January 31, 2025                                                                                       $12,800.39

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE December 31, 2024............................................                              $214,269.70

 

 

INCOME

 

                     Transfer to Checking 1/06 ....................  $30,000.00

                     Transfer to Checking 1/22 ....................  $30,000.00

                    

                     TOTAL INCOME ................................... $60,000.00                                             $60,000.00

 

EXPENSES

 

                    ........................................................................  $0.00

                   

                   

                   

                    TOTAL EXPENSES ......................................... $0.00                                                      $0.00

 

ENDING BALANCE January 31, 2025                                                                                      $154,269.70

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE December 31, 2024                                                                              $946,574.41

 

 

INCOME

  

    Interest 12/31........................................................... $3,701.29

    Shares Purchased ...............................................  $11,951.79

   

TOTAL INCOME ....................................................... $15,653.08                                             $15,653.08

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                      $0.00

 

ENDING BALANCE January 31, 2025                                                                                    $962,227.49

 

 

E-PAY INVESTMENT

BEGINNING BALANCE December 31, 2024                                                                                  $8,194.70

 

INCOME

    

     Deposits....................................................................... $25.98

     Interest 1/31 ...............................................................  $31.79

    

 

Total Income .................................................................... $57.77                                                    $57.77

 

EXPENSES

 

     .....................................................................................  $0.00                                                      $0.00

                                                                                               

ENDING BALANCE January 31, 2025                                                                                        $8,252.47

 

 

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE December 31, 2024                                                                                  $1,000.00

 

 

 

INCOME

    

     Deposit ....................................................................... $36.33

 

TOTAL INCOME .............................................................. $36.33                                                    $36.33

 

 

EXPENSES

 

    Service Charge ............................................................ $10.35

    Withdrawal ..................................................................  $28.72

 

 

  TOTAL EXPENSES ......................................................... $39.07                                                   $39.07
 

ENDING BALANCE January 31, 2025                                                                                            $997.26

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE December 31, 2024                                                                                 $5,642.45

 

INCOME

    

Interest 1/31 ......................................................... $10.30
 

    

TOTAL INCOME .............................................................. $10.30                                                   $10.30

 

 

ENDING BALANCE January 31, 2025                                                                                         $5,652.75

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE December 31, 2024                                                                             $331,326.60

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                     $0.00

 

 

ENDING BALANCE January 31, 2025                                                                                     $331,326.60

 

 

TREASURER’S REPORT: The January Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Engberg Anderson presented initial design concepts to Director Edwards and Fred Schlipf. After reviewing proposed designs with Fred Schlipf and the library staff, Director Edwards provided detailed feedback to the architects. Engberg Anderson is revising the initial designs and will present refined concepts to Director Edwards at an upcoming meeting.

 

Trustees discussed the FY2023-2024 audit report presented by Phillips, Salmi + Associates. Lisa Reinholtz moved, seconded by Patty Johnson, that the FY2023-24 auditor’s report be accepted. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

Cathy McManis transitioned staff payroll to QuickBooks Online. This saves the step of Heights Bank manually processing payroll. It also provides staff with online access to paystubs, W2s and the ability to update W4 information.

 

RSA is applying a surcharge on usage of the Alliance Digital Media Library for libraries with more than a thousand ADLM circulations per year. Peoria Heights is included and will pay an additional ADML fee of $109.30. The funds raised will purchase access to additional copies of popular ebooks and shorten wait times on holds.

 

New shelving for the board game collection arrived recently. Krissy and Lee plan to assemble it this month and set it up between juvenile fiction books and the library entrance.

 

The Peoria County Clerk will send out filing notices this month for Statements of Economic Interest. Trustees should file before May to avoid penalties.

 

The iLEAD Trustee Learning Portal is beginning to post course availability on its website.

 

The Institute for Financial Education is holding a tax and social security planning class at the library on April 15. The class is open to the public, but registration is limited to thirty participants.

 

PRESIDENT’S REPORT

 

There was no President’s Report for February.

 

NEW BUSINESS

 

The next meeting will be held Tuesday, March 11, 2025 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:30 p.m.

PEORIA HEIGHTS PUBLIC LIBRARY

BOARD MEETING

March 11, 2025, 4:30 p.m.

 

 

1. CALL TO ORDER/ROLL CALL

 

1. ENGBERG ANDERSON PRESENTATION

 

1. MINUTES OF PREVIOUS MEETING

 

1. PUBLIC COMMENTS

 

1. BILLS

 

1. TREASURER’S REPORT

 

1. DIRECTOR’S REPORT

 

• Architect Update

• Insurance Renewals

• FY2025-26 Budget Review

• Roof Repairs

• 2025 Non-Resident Fee

• Trustee Applications

• Peo. Hts. Arts Collaborative 2025 Poetry Book

 

1. PRESIDENT’S REPORT

 

1. NEW BUSINESS                                                                  

 

• Next Meeting – Tuesday, April 9, 2024 – 4:30 p.m.

 

1. PUBLIC COMMENTS

 

1. ADJOURNMENT

PEORIA HEIGHTS PUBLIC LIBRARY

BOARD MEETING

April 8, 2025, 4:30 p.m.

 

 

1. CALL TO ORDER/ROLL CALL

 

1. MINUTES OF PREVIOUS MEETING

 

1. PUBLIC COMMENTS

 

1. BILLS

 

1. TREASURER’S REPORT

 

1. DIRECTOR’S REPORT

 

• Construction/Remodel Designs

• Roof Repairs

• Review of Trustee Applications

• Staff Update

• Library Funding – IMLS and E-rate

 

1. PRESIDENT’S REPORT

 

1. NEW BUSINESS                                                                  

 

• Next Meeting – Tuesday, May 13, 2024 – 4:30 p.m.

 

1. PUBLIC COMMENTS

 

1. ADJOURNMENT